On this page we'll step through the event data entry screen with some recommended best practices to keep the data clean as it rolls up into the regional calendar and still be useful at the local club level. Schedulers can put in as little or as much detail here as they want but the minimum fields are Event Name, Dates and Calendar on the other end of the spectrum you can build out the entire flyer in this screen.
The recommended format of the event name is STATE ABBR, City - Event Name - Rounds
Example: WY, Esterbrook - 34th Medicine Bow Cup - Rounds 3&4
Putting the State first makes the event location clearly visible in the YEAR view and easy to scan in the LIST view. Any other format will make the YEAR view just messy and not really usable and makes it much harder to find events.
Pretty obvious but start date and end date.
Recommend you have just one entry for multi-day events rather than creating a separate event for each day unless they are truly separate events. Answer this question, will you have just one-flyer or two? If one, then create just one multi-day event. If you would create two separate flyers, then create two separate events.
Leave the "All Day" box checked - we don't want to get into managing calendars hour-by-hour. Put the riders meeting, start times etc inside the flyer rather than on the calendar.
You can skip this field, the reminders field is part of the paid subscription features and not used.
You have to assign the event to one or more calendars.
If you only have security access to one calendar then you are good-to-go and can skip to the next field.
If you have access to more than one calendar because your club shares events with another club(s) then you need to know if your club is HOSTING the event or if your club is the GUEST.
If your club is HOSTING the event, then you will create the event and assign it to your calendar and to the GUEST calendar(s ) which puts it in their schedule too.
If your club is the GUEST then you don't need to do anything. The HOST club will create the event and put it on your calendar. As the GUEST club you can see the event but you cannot edit it only the HOST club can edit it.
Example here where NEOTT is hosting a round of the Central Regional Trials Championships so put it on both calendars.
Who is an optional free-form text field
Recommend you enter the club name followed by the Trials Master(s), if known
The data entered here shows up in parenthesis after the event name. Example:
Where (Show on Map):
This field is optional but useful.
Here you can enter either a GPS location, Full Address City State or a Google friendly location name.
==> GPS Location: 36.472176, -95.024964
==> Address: 7401 Schaad Road, Wilseyville, CA
==> Google friendly name: "San Ysidro Trials Area, San Ysidro, NM"
Users will be able to click on the "Show On Map" link to open a Google Map.
Test out the link to make sure it is working the way you think it should be.
Enter as little or as much information as you want.
Typically there will be a link back to a flyer on your website and\or link back to your social media page but you can build out the entire flyer in the Description box and share the event link with others.
Click here for an example for the Ute Cup which contains links, GPS coordinates, and a graphic image.
The Description toolbar has icons for formatting, linking, alignment, link to existing graphics, dropbox, uploading files (not supported in the free version) and editing the html source code directly ("<>" - not recommended unless you wear pocket protectors and have a propeller beanie cap)
On the free version of TeamUp you can only point to a graphic file but not upload a graphic file.
So, assuming you have the URL of the graphic you can point to it.
TeamUp does allow you to re-size the graphic larger or smaller in your local sub-calendar BUT when the graphic gets exported to other linked calendars it goes back to its original size.
The recommended best practice is to have the original graphic be the size you want it from the get go and not make it larger or smaller in TeamUp. Following this guideline means that you will get the intended graphic results across all linked calendars.
Bullet lists are a nice way to present information HOWEVER
There appears a bug in TeamUp with linked calendars that results in an extra bullet (with no content) gets added to the top of the list.
Recommend to use Bullet Lists as needed and when TeamUp fixes their import bug then linked calendars will be correct.
Once the event details are lined out, the event date is near and you are ready to publish it or share it with others.
Click the Share button and there are options for Page, Facebook, Twitter, LinkedIn, Email, Google, Outlook, iCal and Other
Easiest is to select "Page" and you will get the link for the event you can copy/paste elsewhere.